Data Protection Declaration

We store all of the data that we need in order to maintain our relationships with customers and clients. This data ranges from records including full name, email address and country, to more extensive records that include full name, telephone number, email address, home and work address, as well as details of dependants.

For tax purposes, if you attend a class or buy a product, we will store your tax or VAT identification number and all of the data that we need to issue a correct invoice in all of the jurisdictions in which we operate.

In addition, if you attend a class or buy a product, we will also keep a record of that transaction to be able to discern whether you meet the prerequisites for advanced classes and to be able to check whether you meet the requirements to become an Talk To The Entities facilitator.

We will also keep a record of your certification to be able to provide all of the services agreed in our Certified Facilitator Agreement and to enable you to perform your business as agreed with us.

We may store both your shipping address, for product delivery, and your billing address, which can be used to verify credit card payments or other methods of payment.

Within Talk To The Entities, the individuals with access to your data are those requiring those data to be able to fulfill our contractual agreements with our customers and clients. These may include our communications and marketing team, our event organizers, administrative staff and contractors.

Furthermore, if you are a Talk To The Entities facilitator, the support teams for the different groups of facilitators will have access to your data to be able to provide you with the support and information you require for your business as an independent contractor.

In addition, outsourcing work on specialist tasks within IT and accounting, for example, sometimes requires us to grant consultants access to your data whenever and wherever this is required to fulfill our legal obligations towards official authorities or to develop and improve our services.

In addition to our internal team and the external agencies with whom we work, all Talk To The Entities facilitators listed on our website are granted access to your basic data (full name, email address, mailing address country and phone number) when you register for one of their classes through the general website accessconsciousness.com.
This applies to live (in-person) classes, telecalls and online courses, as well as classes offered live via audio and live-streamed classes.

Please note:
A facilitator gains access to your basic data only when you sign up for one of his/her classes. The facilitator does not have access to your class or product history or your tax or VAT number.

As mentioned above, we share your data with those Talk To The Entities facilitators with whom you choose to take a class. Since all of our facilitators are licensed independent contractors, to share data with them we have data-sharing subcontracts in place. Talk To The Entities is a franchise system that uses a shared worldwide marketing tool via the website accessconsciousness.com.

Please note:
We do not share your data with facilitators with whom you have not taken a class.
All facilitators/subcontractors are bound by the same data protection agreement to which we adhere.

We keep the data stored as long as…

• we have a relationship with you as customer, client or interested party
• we are legally obliged to, for tax purposes
• until you unsubscribe or ask us to delete your information

As a customer, you have the right to…

• manage your email or paid subscription
• correct any and all information we have stored
• request details of the data we have stored regarding you
• request deletion or limitation of your stored data

If you would like to update, change or amend your data, please let us know by contacting us at this email address: info@talktotheentities.com

If you would like to be deleted from our database, please contact us here.

Yes, as a customer or client, you must provide the data we need to be able to fulfill our contractual obligations within the various services we offer.

Depending on what you are requesting from us, we will ask you to provide information that may range from your full name, email address and country to more extensive details including full name, telephone number, email address, home and work address, as well as details of dependents.

Cookies are small text files installed on the device of the Customer browsing the Online Store. Cookies collect information that facilitates the use of the website – for example, by remembering the user's visits to the Online Store and actions performed by them. A detailed description of the cookies used in the service is available in the tool for managing cookies (link available in the footer of the service under the name 'Manage Cookies').

In addition, third-party cookies (third party cookies) are also used to operate the services. These cookies are used, among other things, to collect statistical data and data for verifying how users use the services, as well as for personalizing marketing messages (e.g., by delivering targeted ads based on user activity or retargeting, i.e., delivering specific ads to the customer on other websites on the Internet).

For these purposes, Google Analytics is used. It is a publicly available tool for analyzing the use of websites and generating reports on user activity. Google Analytics generates information about the URL, type of browser used by the user, their IP address, and the operating system used. The tool determines data about the number of visits to servers, their duration, and collects data on which parts of the visited service are most commonly used by users (analyzing their functionality). Based on the analysis of the data obtained in this way, it is possible to determine the performance and usability of services and their individual parts, and then direct the development of new services and functionalities.

It should be noted that in the standard settings of your web browsers, the storage of files on your end devices is allowed, thereby allowing the processing of data obtained in this way.

Users always have the option to independently and at any time change the settings regarding cookies, specifying the conditions for their storage and access by cookies to their end devices. The user can make changes to the settings mentioned in the previous sentence using the settings of the web browser or by configuring the above service. Below are links to web browsers (containing information on how to modify their settings on your end devices):

• Chrome
• Internet Explorer
• Firefox
• Opera
• Microsoft Edge
• Safari

These settings can be changed, in particular, to block the automatic handling of cookies in the web browser settings or to inform about placing cookies on the user's device each time. Limiting the use of cookies may affect some functionalities available on the website. Detailed information on the possibilities and methods of handling cookies is available in the settings of your software (web browser).

Within the websites: www.shanon-ohara.com, www.talktotheentities.com, the following types of cookies are used:

• "Essential" cookies, which enable the use of services available within the website, e.g., authentication cookies used for services requiring authentication within the website, cookies that serve to ensure security, e.g., used to detect abuses in the authentication scope within the website.
• "Performance" cookies, which enable the collection of information on how pages within the website are used.
• "Functional" cookies, which enable the "remembering" of user-selected website settings and customization of the interface, e.g., in terms of the selected language or region, font size, appearance of the website, etc.
• "Marketing - advertising" cookies, which enable the delivery of advertising content more tailored to the interests of website users.

The Administrator uses cookies for the following purposes:

• maintaining the User's session (after logging in), allowing the User not to re-enter their login and password on each subpage of the website,
• adapting the website to the needs of the User,
• creating subpage viewing statistics on the website,
• developing aggregated statistical data, measurement data, and data on general trends to strengthen and optimize marketing, promotional, and analytical activities,
• remembering data created as a result of using the Virtual Cosmetologist service by the User, so that after each login, the User can use this data.

The Administrator informs that the User can disable the handling of cookies by changing the browser settings. The appropriate option is usually found in the privacy or settings tab of a given browser.

The Administrator informs that, in accordance with the regulations applicable in the territory of the Republic of Poland, they will process data concerning the number (including IP) and type of end device used by the User, as well as the time of connection to the Service and other exploitation data concerning the User's activity in the Service. The Administrator does not have tools allowing the connection of IP with a specific User. These data are processed for technical purposes. The Administrator declares that they will make every effort to ensure the User a high level of security in using the Service by applying appropriate administrative, technical, and physical data protection measures against their accidental or unlawful destruction, loss, unauthorized disclosure, or access. Unfortunately, no method of transmitting data over the Internet is entirely secure. Any events affecting the security of information transfer, such as suspicion of sharing files containing malicious software, should be reported to: info@shannon-ohara.com or info@talktotheentites.com.

We use multiple systems for storing your data to fulfill our contractual agreements with customers and clients and that also enable us to operate globally.

In general, information is stored in cloud services and on computers in the United States of America, the European Union and Australia. Geographical locations may differ between the different services we provide.

Talk To The Entities staff, contractors and the external agencies with whom we work have all signed NDAs (Non-Disclosure Agreements) and DPA’s (Data Protection Agreements). They have also been trained in data protection.

The stored data can only be accessed through security-protected entry points by users with permission to access the information. All Talk To The Entities facilitators/sub-contractors have signed data protection agreements safeguarding the information we share with them. We also offer written and online data protection information, which is available to the facilitators free of charge.